Legally secure digitization of your documents
“Replacement scanning” consist in the legally secure digitization of documents. It is done with the objective of further processing or storing them in their digital form and makes possible the later destruction of the paper-based original. This procedure allows companies to minimize the economic and administrative costs related to the storage of paper-based documents, while complying with commercial regulations.
The BECONEX Validation Controller allows you to automate and simplify critical steps of this procedure, for example:
- Automatic selection of the documents that must be visually inspected
- Legally secure inspection, approval, rejection and reprocessing of the document
- Storage of the document and the logging of the entire process for compliance and further reference
You can initiate a replacement scanning procedure from any capture device
How can I initiate the replacement scanning procedure from my multifunction device?
Can single pages or batches of documents be sent to the visual inspection?
Yes. The BECONEX Validation Controller allows you to predefine the unit that must be inspected. These units can be (1) a page from the document or batch of documents being scanned, (2) a document from the batch, or (3) the entire batch.
How many items are sent to the visual inspection?
How are documents, pages and batches selected?
Another predefined field is the selection mode, which can be: (1) sequential, which means that every fifth document will be sent to the inspection, or (2) random, for any twenty documents among the hundred to be selected for inspection.