Scan documents to SAP directly from the capture device and benefit from effortless integration

Scan documents to SAP

Stop worrying about expensive, time consuming or complex processes to integrate business-relevant documents into your ERP system. Whether you wish to scan paper-based documents or link digital files to business-objects, the ArchiveLink- and DMS-based connectors from BECONEX take care of it for you!

BECONEX AutoStore4SAP is the ArchiveLink and DMS connector designed to boost efficiency and collaboration

Either paper based or digital, documents still carry valuable information whose completeness and accessibility is critical to ensure the optimal operation within and across departments in a company.

This is why the processing and storage of said documents should not represent an additional workload for your team, or a potential source of error in your operations.

Learn how the BECONEX AutoStore4SAP connector for Kofax ControlSuite helps you automate the integration of business-relevant documents to increase the performance of your teams in different departments and to get the most out of your SAP system.

Applications for all divisions and SAP-modules

BECONEX’s technology is generic software that is used to import data into any SAP module or into a SAP process.

With the AutoStore4SAP connector, any document can be transferred directly to the existing document management standards in SAP – DMS, ArchiveLink, Folders-Management or PI for web services.

AutoStore4SAP can be connected as standard to all SAP modules with which the central business processes and transactions are controlled:

  • Financial Accounting (FI)
  • Financial Supply Chain Management (FSCM)
  • Controlling (CO)
  • Materials Management (MM)
  • Sales and Distribution (SD)
  • Logistics Execution (LE)
  • Production Planning (PP)
  • Quality Management (QM)
  • Plant Maintenance (PM)
  • Project System (PS)
  • Human Resources (HR)
Integrate all kinds of business-relevant documents into your SAP system:
Delivery Notes
PO Confirmation
Material Certificate
Personnel File
Invoices
Technical Designs
Contracts
Quality Documents
Scan documents to SAP using Capture-Queue entries

Automatic routing by barcode or assignment of Capture Queue entries

Save your team’s time by implementing the automatic routing of documents most suited to their needs:

  • Use the barcode function to attach incoming documents to the corresponding business object directly from your multifunction device with just one click
  • Create Capture-Queue-Entries to automatically attach scanned documents to the business object from which the entry was created.

User-friendly interface for selection of scenarios and business objects

Intuitive and userfriendly interfaces also contribute to boosting the efficiency of your processes by accelerating the input of information and minimizing the possibility of errors.
Thanks to the BECONEX AutoStore4SAP connector, you can easily access several different scenarios, as well as search, sort and select the desired business object through different elements, directly from the screen of your device of choice.
To better cover the needs of your organization, the BECONEX AutoStore4SAP Connector allows you to configure scenarios based on routing mode (manual, barcode, capture-queue, etc.), business object (purchase order, material, vendor, etc.) and document type (delivery note, quality certificate, etc.)
You can, for example, access the list of the most recently used business objects through a dropdown menu. This list displays fields like number or description, to ease the identification of the relevant object.
You can also use a search field function, which is ideal to quickly find a business object from extensive lists of similar entries. It is not necessary to write the complete name or description, since the function delivers all results that contain the text provided in the search field.
All retrieved information reflect the most current state of your SAP-system, because the queries are executed in real-time.

Integration of paper-based and digital documents

The BECONEX AutoStore4SAP connector offers you a wide range of capture-modalities thanks to its ArchiveLink- and DMS-compliant technology. Not only the scanning of paper based documents is possible, but also the integration of digital documents and email attachments of almost any kind:

  • Microsoft 365 DOC, PPT, XLS, etc.
  • Acrobat Reader PDF
  • Image formats like JPG, TIF, BMP, etc.
  • Audio and video formats
  • Design Suites like AutoCAD
  • and more!

Scan documents to SAP using document management standards

ArchiveLink-Scenarios

The ArchiveLink Connector from BECONEX enables you to optimize workflows according to the requirements of your company. It works with configurable routing scenarios to provide the flexibility and scalability you need:

  • Realtime search with ArchiveLink Basic
  • Automatic routing with ArchiveLink Barcode
  • Scan-tasks assignment with ArchiveLink Capture-Queue

Download the technical documentation of this product!

DMS-Scenarios

Highlight benefits and possible applications, keywords for SEO, do not focus on technical details in this section. More important, explain how the workflow is optimized or automated thanks to the connector. Highlight benefits and possible applications, keywords for SEO, do not focus on technical details in this section. More important, explain how the workflow is optimized or automated thanks to the connector.

Download the technical documentation of this product!

Looking for more?

Explore the rest of our portfolio and discover how our solutions can simplify document management on a variety of applications.
We are always happy to learn more about the needs of your organization and deliver the right solution. Tell us more about what you need!
Would you like to see our products in action? We would be happy to arrange a meeting to show you what our products can do!